Information Technology Services


GEMS - K20 Data Project

Monday, September 30, 2013, 8:57 am

In 2012, the OPI received an additional Statewide Longitudinal Data System (SLDS) grant from the US Department of Education to continue the work of the K12 data warehouse (GEMS), by expanding it to include data required to assess the college and career readiness of Montana students. 

The OPI has recently reviewed and scored three proposals from vendors to implement a Data Transport and Transcript Management System.  The specific goals of this project involve collecting all information required for the Montana standard transcript from schools and districts across Montana in a manner that is as easy for schools and districts as possible, delivering that information to the OPI, ensuring that data is correct and accurate, formatting it in the state approved transcript format, and then providing a transcript management service that will deliver the transcript in a variety of industry-standard formats to institutions of higher education, businesses, and other qualified recipients.

The OPI plans to provide three methods of transport for high school data. These methods will include a manual entry web interface for direct submission, submitting batch or flat files, and an automated transfer system for districts.  The successful vendor has been selected and contract negotiations are underway. The OPI and this vendor will begin setting up meetings with each school district to determine which their preferred method of submission is.  These meetings are planned to begin in late 2013 and grant funding will cover any costs associated with working with the school district’s student information system vendor.    

Although this process will be voluntary for all school districts, the OPI hopes that providing transcripts for free for all interested Montana students (either seniors in high school or other adults interested in a higher education) to the Montana University System will be incentive to provide this information while enhancing the State’s ability to assess college and career readiness.  

For more information, contact Jamey Ereth, 444-4409