School Finance

Quarterly Reporting for ARRA Funds

Wednesday, September 1, 2010, 9:37 am

In mid-September, the OPI will open the MAEFAIRS program to help school districts and special education cooperatives report information required by Section 1512 of the American Recovery and Reinvestment Act (ARRA).  The first reporting period for FY2011 is July 1, 2010 through September 30, 2010.  The first report is due to OPI by September 30, 2010.

School districts and/or special education cooperatives are required to report information related to the following ARRA funding sources:

  • State Fiscal Stabilization Funds supporting General Fund Direct State Aid payments (GF SFSF)
  • ARRA Title I, Part A - Improving Basic Programs
  • ARRA Title I, School Improvement
  • ARRA IDEA, Part B - Special Education
  • ARRA IDEA, Preschool - Special Education
  • ARRA Title II, Part D - Education Technology
  • ARRA McKinney-Vento Education for Homeless Youth

In addition, a portion of the FY2011 General Fund special education allowable cost payments are funded with state general funds through HB645.  For this portion, the Governor's Office requires school districts to report the number of jobs created and/or retained.

It is crucial that school districts and special education cooperatives complete their reports in a timely manner.  OPI must compile and submit to by October 10, 2010.

In order to receive FY2011 GF SFSF payments, school districts must request reimbursement for expenditures made during the reporting period.  The expenditures must be recorded in the school district's accounting system using expenditure program code 780.  For requests made during the first reporting period, OPI will pay the reimbursement in the General Fund Direct State Aid (DSA) payment on October 22, 2010.  SFSF funds included in the payment must be coded to revenue source code 7800, and OPI will provide district specific accounting guidance to assist with this entry.  OPI recommends school districts spend their GF SFSF monies as soon as possible.

OPI will extract expenditures of ARRA Title I-A, ARRA Title I-School Improvement, ARRA IDEA-B, ARRA IDEA-Preschool, and ARRA Title II-D funds from the E-Grants system.

OPI will notify districts and special education cooperatives when the ARRA Quarterly Reporting module is open in MAEFAIRS.  Thank you in advance for your attention regarding these quarterly reporting requirements.

For more information, contact Adam Anfinson, (406) 444-4524