At your service...

Finance & Grants, at your service.
Contact us via email or call us in-state toll-free between 9:00am and 5:00pm MT at 1.888.231.9393, Local 406.444.3095

Have a Media Inquiry? Contact Allyson Hagen at AHagen2@mt.gov or

  • 406-444-3160
  • 406-437-3357 (cell)

E-Grants Contact Information

If you need help with Login IDs, passwords,  or security, contact OPI Security - 444-3448

ESEA/NCLB Contacts:

Program Program Contact Phone
Title I, Part A, Improving Basic Programs Shawna Pieske 444.5660
Title II, Part A, Improving Teacher Quality Pat Johnson 444.2736
Title II, Part D, Enhancing Education Through Technology Michael Hall 444.4422
Title III, English Language Acquisition Lynn Hinch 444.3482
Title VI, Part B, Rural and Low-Income School (RLIS) Program Pat Johnson 444.2736
21st Century Learning Centers Mary Ellen Earnhardt 444.3519
Title 1 Part C, Migrant Education Angela Branz-Spall 444.2423

I.D.E.A. and Preschool Contact:

I.D.E.A. Part B and Preschool Frank Podobnik 444.4428

Carl Perkins Career and Technical Education Contact:

Carl Perkins Career & Technical Education Brad King 444.4451

Gifted and Talented Education Contact:

Gifted/Talented & RESA Specialist Heather Ferguson Heather Ferguson 444.0796

Financial Specialist Contacts:

Grants Accountant -ABLE; State Vo-Ed; Carl Perkins; Title IV-B, 21st Century; Title VI-A, Transferability; Title VI-B, RLIS; IDEA, Part B & Preschool; IDEA State Program Improvement; Services for Significant Needs Students, Gifted & Talented; Title II-B, Math/Science Partnerships; Indian Education for All Charlotte McMilin 444.4403
Grants Accountant -Title I-A, Improving Basic Programs; Title I-A, Improvement Grants; Title I-C, Migrant Education, Title I-D, Neglected & Delinquent; Title III-A, English Language Acquisition; Title II-A, Improving Teacher Quality, Striving Readers Juli Tenneson 444.3408
Accounting Tech, Grant Accountant -Title X-C, Education of Homeless Children Leisa Blanton 444.0768
General School Accounting questions Steve Hamel 444.0783

 

Centralized Services

Jay Phillips Centralized Services Administrator
Madilon Beatty Accounting Supervision - Accounts Payable; Purchasing; Payroll
Carol Loomis Payroll
Carol Monroe Purchasing Agent
Sunni Hitchcock Cash Management/Federal Reporting
Kate Vatter E-Grants Coordinator
Juli Tenneson Grants Accountant -Title I-A, Improving Basic Programs; Title I-A, Improvement Grants; Title I-C, Migrant Education, Title I-D, Neglected & Delinquent; Title III-A, English Language Acquisition; Title II-A, Improving Teacher Quality, Striving Readers
Charlotte McMilin Grants Accountant -ABLE; State Vo-Ed; Carl Perkins; Title IV-B, 21st Century; Title VI-A, Transferability; Title VI-B, RLIS; IDEA, Part B & Preschool; IDEA State Program Improvement; Services for Significant Needs Students, Gifted & Talented; Title II-B, Math/Science Partnerships; Indian Education for All
Lynette Lake Budget Analyst
Leisa Blanton Accounting Tech, Grant Accountant -Title X-C, Education of Homeless Children
Patti Niemi Accounting Tech
Lee Cook Mailroom
Nancy Toole Mailroom
   
Heather Zimmer Receptionist

Internet Connection Issues

OPI Internet Services - 444.1626

Loading
 

Finance and Grants

Welcome to the Montana Office of Public Instruction's Finance & Grants web page. This web page provides access to all areas of school funding including state entitlements and grant funding. 

Centralized Services Division

The Centralized Services Division provides accounting, budgeting, payroll, accounts receivable, accounts payable, cash management, financial reporting, purchasing, mail, receptionist and word processing services to other OPI divisions. This division is also responsible for the distribution and fiscal monitoring of state and federal grant programs administered by the OPI to local education agencies.

Responsibilities include:

  • Distributing State and Federal grant payments to local education agencies.
  • Publishing a State and Federal Grants Handbook for recipients of grants administered by OPI.
  • Preparing OPI's federal indirect cost plan.
  • Preparing Federal and State fiscal reports and financial statements.
  • Managing Federal cash balances.
  • Submitting the office's biennial budget request.
  • Develops, maintains and monitors office's budgets.
Jay Phillips Centralized Services Administrator
Madilon Beatty Accounting Supervision - Accounts Payable; Purchasing; Payroll
Carol Loomis Payroll
Carol Monroe Purchasing Agent
Sunni Hitchcock Cash Management/Federal Reporting
Juli Tenneson Grants Accountant -Title I-A, Improving Basic Programs; Title I-A, Improvement Grants; Title I-C, Migrant Education, Title I-D, Neglected & Delinquent; Title III-A, English Language Acquisition; Title II-A, Improving Teacher Quality, Striving Readers
Charlotte McMilin Grants Accountant -ABLE; State Vo-Ed; Carl Perkins; Title IV-B, 21st Century; Title VI-A, Transferability; Title VI-B, RLIS; IDEA, Part B & Preschool; IDEA State Program Improvement; Services for Significant Needs Students, Gifted & Talented; Title II-B, Math/Science Partnerships; Indian Education for All
Lynette Lake Budget Analyst
Leisa Blanton Accounting Tech, Grant Accountant -Title X-C, Education of Homeless Children
Patti Niemi Accounting Tech
James Darr Mailroom
Nancy Toole Mailroom
Heather Zimmer Receptionist

 

 

Payments to Schools and Coops

Advancing Agriculture Education in Montana

November 10, 2009 Payment
August 10, 2009 Payment

Career & Technical Education (State VoEd) Payments Payment Schedule
November 1st of each year

FY2013-14
Final VoEd Payment Detail by LEA
Final VoEd Payment Summary by County

FY2012-13
2013 Final VoEd Payment Detail by LEA
2013 Final VoEd Payment Summary by County

School Nutrition Program Reimbursements Payment Schedule
Between the 15th & 20th of each month

School Food Payments
FY2013-14
School Food Authority Clerks and Business Managers
County Treasurers
County Superintendents

2013 Summer Food Payments
Summer Food Sponsors
County Treasurers
County Superintendents

State Match
FY2012-13
School Food Authorities Clerks and Business Managers
County Treasurers
County Superintendents

School Food Grants
FY2012-13

School Food Authorities Clerks and Business Managers
County Treasurers
County Superintendents

 

State Entitlements Payments

Programs
Direct State Aid
Flexibility Payments
Guaranteed Tax Base Aid (GTB)
School Block Grants
School Facilities Acquisition Program (AKA "Debt Service GTB")
State Special Education Funding (AKA "Special Ed Allowable Cost Funding")
State Technology "Grants" (AKA Technology Timber money)
State Transportation Aid

Click here to view payment schedule

 

Contains payment information for the following:
District Clerk/Business Manager
County Treasurer
County Superintendent

Payment Schedule
10th day of every month
State and Federal Grants Payments include the following  programs:
Adult Basic and Literacy Education (ABLE)
Carl Perkins (Federal Vo-Ed)
Gifted and Talented
IDEA Part B, Children with Disabilities
IDEA Preschool
IDEA State Program Improvement
Learn & Serve
Reading Excellence
School Renovation, IDEA, Technology
Services for Significant Needs Students
TANF
Title I, Part F, Ccomprehensive School Reform
Title I, Part C, Education of Homeless Children
Title I, Part A, Improving Basic Programs
Title I, Part A, Accountability
Title I, Part A, Improvement Grants
Title I, Part B, Subpart 3, Even Start
Title I, Part B, Subpart 1, Reading First
Title I, Part C, Migrant Education
Title I, Part C, Migrant Incentive
Title I, Part D, Neglected, Delinquent & At-Risk Youth
Title I, Part G, Advanced Placement
Title II, Part A, Teacher & Principal Training & Recruiting
Title II, Part D, Educational Technology
Title III, Part A, English Language Acquisition
Title IV, Part A, Safe & Drug-Free Schools & Communities
Title IV, Part B, 21st Century Community Learning Centers
Title V, Part D, Subpart 3, Character Education
Title VI, Part B, Subpart 2, Rural Low-Income Schools (RLI)

 

Traffic Education Reimbursements Payment Schedule
August of each year 
2012-13 Reimbursement by County
2012-13 Reimbursement by District

School Facilities Condition Inventory

Sacajawea School
During the December 2005 Special Session, the legislature appropriated funds to conduct a facilities condition inventory. This study is administered by Architecture and Engineering Division of the Department of Administration in two phases.

Phase 1 is a brief survey completed by each school district in 2006.& The survey asked for basic information on the school buildings in each district. This information has been compiled and will be used as baseline data for Phase 2.

Phase 2, beginning December 2007, is an on-site assessment of all K-12 school facilities and their associated support structures in Montana.  These assessments will be conducted at each school site by the DLR Group in addition to various local architecture and engineering firms.

The final report of Phase II assessment results will be presented to the State Legislature by June 30, 2008, and copies will be available to all school districts.

Timeline
August 23, 2006 Survey became available online
October 12-13, 2006 Survey Summary provided to Interim Legislative Finance Committee
December, 2007 Phase 2 Begins

Special Ed Budget/Accounting

Special Education "Allowable Costs"
What is Special Ed "Reversion"?
Maintenance of Effort (MOE) (see Appendix D)

State and Federal Grants Handbook

The Montana State and Federal Grants Handbook provides guidance to school districts, cooperatives, consortia and other recipients of state and federal grants administered by the Montana Office of Public Instruction (OPI).